We never hold the deposit
The money stays wherever your state says it lives — your account, an escrow account, a surety bond. Dwellings is the record of it, not the custodian. That is a deliberate choice, and it is why there is nothing between you and your own funds.
Every entry dated, none erased
A deduction, once entered, cannot be edited or deleted — by you, by us, by anyone. A mistake is corrected by a new entry that reverses it, so the history shows what was recorded, when, and what changed. A ledger you could rewrite would be worth nothing in a dispute.
The statement writes itself
Each deduction carries a reason, an amount and the date, and can carry a receipt. When the tenancy ends, the itemised statement most states require you to produce is the ledger you already kept — not a document you assemble from memory.
What a ledger looks like
One tenancy, start to finish — including the mistake, because the mistake is the point.
- Aug 1Deposit received$1,800.00Held in your escrow account — recorded here, not moved here
- Mar 14Deduction — carpet repair, living room− $220.00With the invoice attached and the tenant's move-out photos alongside
- Mar 15Reversal of Mar 14 entry+ $220.00Entered the wrong amount? The correction is a new line — the original stays
- Mar 15Deduction — carpet repair, living room− $180.00The right figure, dated the day it was entered
- Mar 20Returned to tenant$1,620.00With the itemised statement the ledger already is
The move-out photos on the Mar 14 line come from the condition report your tenant signed at move-in.